Date: 8/17/23 Attendance - 140

Dads Club Board Attendance

• Jeremy Roden (President)

• Brian Jacot (VP)

• Sam Ackels (Tres)

• Mike DePompei (Deputy Tres)

• Zach Henderson (Secretary)

• James Banse (Sergeant of Arms)

Opening Prayer – Fr. G

President Jeremy

• Welcome

• Purpose of dads club

• To provide financial and/or physical support for St. Monica School, its organizations, and individuals as deemed appropriate by Dads’ Club members

• To promote and/or aid the activities of other organizations of the school, and related organizations

• To provide such means as are necessary to finance this Dads’ Club and the activities that it sponsors

Zach Henderson

• Approval of previous meeting minutes

• Motion to approve (approved)

Pods Theft

• DC coolers, Webber grill, propane tanks, beer, tents stolen

Treasurer’s report- Sam Ackels

• Total income July 1 - Aug 15: $8.59

• Cleared expenses July 1 - Aug 15: ($7,186.27)

• Outstanding Checks: $56,188.29

• Includes 50K payment towards capital campaign contribution

• Total assets: $128,889.38

• Total liabilities: $56,188.29

• Net cash position: $72,701.09

• 2023-2024 Budget Presentation

• Total Sources of Cash: $309,575.00

• Total Cost of Events $159,500.00

• Total Net Revenue from DC Events: $150,075.00

• Total Club Expenses: $35,100.00

• Net Income: $114,975.00

• Budgeted Funding to School: $100,000

• Teacher’s Christmas Purse: $13,000

• Student/Athlete of the Year: $2,000

• School Commitment: $85,000

• Sam: Questions?

• Sam: Motion to Approve (Approved)

Father G Announcements

• 40 Hrs of Adoration starts on Thurs 8.24 - Sat 8.26. Ends with pancake breakfast by KOC. See church bulletin for more details.

New Principal Stephanie Garza

• “This is the best Dads’ Club that I have ever seen.”

Bearcat Fund - The Williamson Family

• If you donate from tonight till next Thursday you will be entered into a drawing for a change to win front of the line for carpool

• Goal is $235,000

• Aug 21 - Sept 8

• To bridge the difference between tuition and the actual costs to educate our children. Helps St. Monica keep tuition affordable and any excess goes to add more programs for the students.

• Look for a QR code. Scan to donate.

Golf Tournament

• Andy Stavish - Tournament moved to Monday Aug 21st at 1:00p (shotgun start) Brookhaven Country Club. All we need is an RSVP. No new participants.

Athletic Update with Daniel Neves

• Not present

Grade Level Captains - Looking for anyone that wants to help out. Contact Brian Jacot. Sign up sheets in entryway.

Day of Dads-

• Lunch / Recess Time - 10:40a - 12:40p

• August 18th - all grades, any dads

• Sept 15th - 2nd grade

• Oct 6th* - 5th grade (1 week early b/c of early release on Friday 10/13)

• November 10th - 4th grade

• December 15th - 8th grade

• January 12th - 6th grade

• February 9th - 3rd grade

• March 22nd - 7th grade

• April 12th - 1st grade

• May 10th - Kinder

Day of Dads Signup Genius: https://bit.ly/SMSDOD

Sweat equity opportunities

• Back to School Picnic (6p - 11:00p)

Spag dinner: Brian Jacot

• We need volunteers , sign up will come out through email.

NOWF: - Dan McWilliams & Tracey Roden

• It’s a hosted party by a group of families. Theres a theme, host families pay for the event, sell tickets and proceed goes to dads club.

Thank you to food sponsors

• Luis Pina and Accent Commercial Real Estate. “Thank you for the opportunity to cook for Dads’ Club. Let’s continue to support the community. Would be nice to have some younger dads in the kitchen as well.’

Pot of gold $300.00

New dad intros

Date: 9/14/23 Attendance - 60

Dads Club Board Attendance

• Jeremy Roden (President)

• Brian Jacot (VP)

• Sam Ackels (Tres)

• Mike DePompei (Deputy Tres)

• Zach Henderson (Secretary)

• James Banse (Sergeant of Arms)

Opening Prayer – Matthew Martin

President Jeremy

• Welcome

• Purpose of dads club

• To provide financial and/or physical support for St. Monica School, its organizations, and individuals as deemed appropriate by Dads’ Club members

• To promote and/or aid the activities of other organizations of the school, and related organizations

• To provide such means as are necessary to finance this Dads’ Club and the activities that it sponsors

Zach Henderson

• Approval of previous meeting minutes

• Motion to approve (approved)

Principal’s update (Brian Jacot)

• Security film is currently being installed on classroom and cafeteria windows (outside facing)

Autumnfest

• Sponsorship update by Katie Ackels and Jackie Albers

• Cusick custom homes is AF first platinum sponsor. Thank you Thomas Cusick

• If you sponsor tonight we will enter you into a drawing for bourbon

• Come talk to Katie/Jackie if you are interested in sponsoring

• Dont forget to buy your t-shirt!

• Need Volunteers for Autumnfest

Athletic Update – Neev

Thank you Complete Landsculpture for fire ant treatment

Christ the King football game this Sunday at CKS. Varsity is at 2:00.

Cross Country – Saturday morning in Oct. Currently have 50 runners.

Cheer- have been practicing. They will be ready to go on Sunday with a halftime performance.

2 8th grade teams for volleyball (3 teams total)

Treasurer’s report- Sam Ackels

• Would like to have 50K in the bank before gala starts

• Thank you to financial committee for your support

Spaghetti Dinner is weekend of Sept 29

• Sausage making volunteers needed - Friday

• Cafeteria serving volunteers needed - Sunday

Spag dinner: Brian Jacot

• We need volunteers , sign up will come out through email.

NOWF: - Dan McWilliams & Tracey Roden

• It’s a hosted party by a group of families. Theres a theme, host families pay for the event, sell tickets and proceed goes to dads club.

New dad intros

Motion to close

Date: 10/12/23 Attendance - 52

Dads Club Board Attendance

• Jeremy Roden (President)

• Brian Jacot (VP)

• Sam Ackels (Tres)

• Mike DePompei (Deputy Tres)

• Zach Henderson (Secretary)

• James Banse (Sergeant of Arms)

Opening Prayer

President Jeremy

• Welcome

• Purpose of dads club

• To provide financial and/or physical support for St. Monica School, its organizations, and individuals as deemed appropriate by Dads’ Club members

• To promote and/or aid the activities of other organizations of the school, and related organizations

• To provide such means as are necessary to finance this Dads’ Club and the activities that it sponsors

Zach Henderson

• Approval of previous meeting minutes

• Motion to approve (approved)

Singleton – Gala Update

Need a silent auction chair

Need to finalize venue. Currently waiting diocese approval

Would like to be done with Gala planning the week of Apr 1

We are looking into a car raffle.

Need to get moving on sponsorship party

Tuition pool – John Reese

Looking for Apr 20th. This depends on the availability of the venue.

Need 3700.00 deposit for AT&T by next week

Alcohol doesn’t need to be paid until after the event

Are we going to do Cornhole?

Michael – what do you think about the insurance requirements?

Gen Meeting 10/12/23

520.00 we have for food

Cornhole takes about 2 weeks to setup

Move to Jan/Feb? Perhaps combine with Chili?

Add 6666 logo to email

Stephanie Garza

Accreditation – April 2024. Requests from teachers. Not feeling supported/not getting enough professional development. Academic competitions – St Pat’s academic competition.

Need someone to host PSIA- SMS will not.

Religion bowl – used to be held at POP. Looking to participate.

IOWA testing ends today.

Parent conferences next week Thurs- Friday

1st ¼ ends this Friday

Safety – classroom locks have been changed. Teachers have been asked to lock their doors when classes start.

Cameras are up. Staff keycards have been issued.

Thank you for your support over the past several weeks re: Carters. Lots of schools have been reaching out asking if SMS needs anything.

CTK sent hamburger man over to feed the staff.

Shelby

Need help for setup

Need help at DC tent (serve and cook food for volunteers)

Martin

Need some extra help on Friday night

Mike Singleton

Weds 7:30 next week. Contact Mike if you want to help.

HOF Nominations

If you would like to nominate email communications@stmonicadadsclub.org

Veterans Day

Reach out to communications. Working on key note speaker.

Coach Carrie (Athletics)

1-3 because St Thomas had to forfeit their win against us b/c of illegal player

Please come out and support the team

St Pat’s is next week (last home game)

Sam (treasury)

Unqualified opinion – we are all good

Current finances – 5K IN (2500 net profit)

Expenses – 7K spent last month on reimbursements

3K in outstanding checks

Net cash position 65K

Spag Dinner

322 lbs of sausage

Kenny Penn – donated sauce

NOWF- Sip Smoke & Deal 11/11

No house for Halloween. No NOWF party

Motion to close

Date: 11/09/23 Attendance - 51

Dads Club Board - Present

• Jeremy Roden (President)

• Brian Jacot (VP)

• Sam Ackels (Tres)

• James Banze (Sergeant of Arms)

• Mike Depompei (Deputy Tres.)

Opening Prayer – Fr. G.

Veterans Day Honor, Pledge of Allegiance

Presentation of the POA/MIA table – Pat Elko

National Anthem

Words In Memorandum of M. Grimshaw - Romeo Collazo

Presidents Opening Remarks – Jeremy

Memorandum in Honor of Veterans and thank you to service of military

• Welcomed Dads to meeting

Purpose of Dads’ Club – Review and announced by Justin

Time talent and treasurer

Sip Smoke and Deal – NOWF on Saturday – Justin Termine

Principal Garza – School Report

Increased Safety and Front Door Monitoring

School is cracking down on SAFE environment program, MUST have a badge to get into school

May also have ID as well.

Walked the campus about lockdown drill. Performed the lock down drill.

Practice lockdown drill in January. First with Teachers and then with the Kids.

The lockdown drill will take about an hour. They will do it during an all school mass.

Pass the word to other dads and community that you come on campus to have the campus.

Julie Mills, Admissions director – had 140 visitors at preview day with visitors.

Student ambassaords also put on a presentation at the school.

Bearcat chat is also going on for new parents

IOWA scores are in now, teachers will be trained on how to present the information to the parents.

Progress reports go out Nov 16

Veterans day performance

GALA Update – Mike Singleton

Athletic Report – Daniel Neeves

Football Weekend – JV/Varsity Playoff

Volleyball season finihing up – 7 of the 10 teams made playoffs

SMS hosts the volleyball games

Cross Country City Meet – finished 3rd. 2 runners in top 20

Cheer – Won the Peanut butter cup

Basketball will start this season

Treasures report – Sam Ackels

•

Thank you for 3rd Grade Sponros -

Chili Cook off Next Month – Dec 14

Meeting closed

Date: 12/14/23 Attendance - 74

Dads Club Board Attendance

• Jeremy Roden (President)

• Brian Jacot (VP)

• Sam Ackels (Tres)

• Mike DePompei (Deputy Tres)

• Zach Henderson (Secretary)

• James Banse (Sergeant of Arms)

Opening Prayer

President Jeremy

• Welcome

• Purpose of dads club

• To provide financial and/or physical support for St. Monica School, its organizations, and individuals as deemed appropriate by Dads’ Club members

• To promote and/or aid the activities of other organizations of the school, and related organizations

• To provide such means as are necessary to finance this Dads’ Club and the activities that it sponsors

Zach Henderson

• Approval of previous meeting minutes

• Motion to approve (approved)

Christmas Purse

• Michelle Delaurier and Jacqi Richardson

• Raise money for holiday gift to after school aids, teachers, ALL STAFF

• Mission to bring to life the spirit of St. Nicholas

• Tuesday 12/19 at Maple Leaf Diner they will give out Christmas purse to teachers and staff

• 12-14k short of Christmas purse goal

• Jeremy – highest Christmas purse donation will receive a custom “Roden Woodworks” cutting board

Gala

• Mike Singleton

• Game Day Gala – 4/20

• Sponsorship party 1/20

• Tuition Pool is open

• There is a raffle – Tom Bosworth is running it. Formal announcement beginning of next year

• Silent auction – see Zach Henderson if you have items to donate

Athletics

• Ages 9+ JV freethrow contest hosted by KOC on 1/28

• JV boys and girls just won JVL swim meet

• 1/1

Treasurer’s report- Sam Ackels

• 70K in total assets

• Goal was to have 40-50 for gala. We should be at 48k for gala

• We are going to spend 20K fast for deposits on hotel and venue

• It costs 145K to put on gala.

New Dads – no new dads

Chili Cookoff Winner Jesus

Motion to close

End of meeting 8:43

Date: 1/11/23 Attendance - 55

Dads Club Board Attendance

• Jeremy Roden (President)

• Brian Jacot (VP)

• Sam Ackels (Tres)

• Mike DePompei (Deputy Tres)

• Zach Henderson (Secretary)

• James Banse (Sergeant of Arms)

Opening Prayer

President Jeremy

• Welcome

• Purpose of dads club

• To provide financial and/or physical support for St. Monica School, its organizations, and individuals as deemed appropriate by Dads’ Club members

• To promote and/or aid the activities of other organizations of the school, and related organizations

• To provide such means as are necessary to finance this Dads’ Club and the activities that it sponsors

Zach Henderson

• Approval of previous meeting minutes

• Motion to approve (approved)

Message from the Principal - Stephanie Garza

Thank you for Christmas purse! Great food and fellowship at Maple Leaf Diner. 3rd quarter starts on the 16th. Report cards on 18th. Hosting IC testing next week. Prospective pre-k – kinder testing next week. No school Monday. Tuesday – preparing for kids to be at home due to inclement weather. If you don’t hear anything we’re going to school! Re-enrolment has begun. Catholic school week is the last week in January. More information to come on that!

Dads Club was introduced to Nugget (Richard and Stepanie’s dog).

Gala update – Mike Singleton. Sponsorship party is 1/20 Saturday 7-11. Cornhole upstairs with division playoffs playing on TVs. Come and buy your tuition squares and sponsorship. GameDay Gala is 4/20 at Cowboys Stadium. Questions for Mike? None.

Sports – SMS Basketball starts on Saturday 1/13.

If you are a past president or HOF inductee

Nominations close tonight – submit to Zach Henderson

Nominations will be sent to past presidents at the end of the day

Thank you to all of our past presidents and Dads’ Club supporters

Treasurer’s report- Sam Ackels

Brought in 3K since last meeting (sip smoke and deal). 45K in the bank. We need a big turnout for sponsorship party. @45K cash position.

Brian Jacot - Tuition squares are available for sale on the DC website.

New dads? None

Motion to close

Meeting closed 8:30p

Attendance 128

Special Monthly meeting /elections held 5/9/2024

Crawfish and steak, served in front of Sparkman due to pool construction

Prayer – David

Meeting opening – Jeremy

              Rules for the nights voting

              Ballots post at table see election team

POG – raising for Glorias warriors

Michele (PTO president) and Glorias aunts provided details about t-shirt fundraiser gave message of thank you from family and appealed to DC to support POG and t-shirt fundraising efforts

Treasures report – Sam

              Gala results and year end summary

              Gala was successful, Raffle and Tuition pool both sold out.

              School obligations will be met and paid on June 1st

There were enough funds remaining after expenses paid that Next year’s board will be funded with enough to get the year started.

Secretary’s report – Brian (covering for Zack)

              Past meeting minutes presented and approved

Elections held – Election Committee / Justin

              President and VP positions are running unopposed

              Votes counted

              Results confirmed

              No Runoff required

New dads?

              4 new dads starting SMS in the fall

Farewells and thank you –Jeremy and Brian

              8th grade dads

              2023 - 2024 DC board

              Presentation of gifts

New Board presentation – Justin

              Brian Jacot (President)

Mike Singleton (VP)

Mike Depompei (Tres)

Nichlos Rago (Secretary)

James Allbaugh (Sergeant of Arms)

Phil Ramos (Deputy Tres.)

Motion to close / Meeting closed